Board approval dates:
Before each regularly scheduled meeting of the Community Board, the Executive Director shall generate and make available to all current board members a short written report describing the current state of the college and its core mission-related activities.
The purpose of the Executive Director’s report is to keep the board appropriately informed about the college and its various mission-related activities, including especially all the areas over which the board itself has ultimate fiduciary responsibility.
The form and style of the report shall be solely at the discretion of the Executive Director, but the report should ideally be concise, usually no longer than three single-spaced pages (approx 750 words).
The content of the report should include, at minimum: 1) an overview of the current state of the college’s finances (and any significant changes since the last report); 2) an admissions update, including projections for upcoming class intakes; 3) a statement about the college’s total current enrollment (and any changes in enrollment since the last report); 4) a staffing update, where necessary; an 5) an update on clinic-related, continuing education, and other revenue-generating activities. Other content may be included at the Executive Director’s discretion.
The Executive Director may choose to create reports directly as Dokuwiki pages on the board website itself (saved in the “boardinfo” section of the site). Alternatively, at the Executive Director’s discretion the report may be created offline as a separate document (e.g., in Word format), and then uploaded in PDF format to the “boardinfo” section of the board website as necessary. Regardless of its method of generation, the layout of the report should generally remain consistent over time.
For ease of reference, and to be consistent with other documents on the board website (e.g., agendas and minutes)the page name link associated with the Executive Director’s report should always take the following form:
In the above page name, “boardinfo” represents the (private) page where board materials are stored, “YYYY” represents the year, “MM” the month, and “DD” the day of the corresponding board meeting at which the report is to be circulated.
Example: “boardinfo:2025-01-15-afea-executive-director-report”
This would be the predetermined pagename reserved for the Executive Director’s report generated for the board meeting held on January 15th, 2025. The primary advantage of consistent page naming of this sort is that it permits easy searching and location of archival materials on the board website.
Website links to the Executive Director’s report should usually be included whenever appropriate in any board meeting agenda or minutes pages, or in any other appropriate sections of the “boardinfo” page.
Template Document
A template document (blank, pre-formatted) may be used for creating Executive Reports. It is available at:
Note: Only authorized users can access the template document referenced above.
The Executive Director’s written report should generally be created with the prior understanding that the report itself may, in future, potentially be made available for review to members of the college’s communities of interest.
Because of this potential for public circulation, Executive Director reports should generally avoid disclosing any obviously confidential material. Examples include material relating to HR or staffing concerns, disciplinary matters or other sensitive matters relating to specific named individuals, information about grievances or appeals procedures, information about lawsuits or any other legal matters, and any or other obviously sensitive topics. Information relating to matters of this sort may instead be communicated by the Executive Director to board members orally during board meetings, as necessary.